AMERICAN EXPRESS (AMEX) P-Card Program Usage Guidelines
I. PURPOSE
These guidelines provide an overview of the ANPERC AMEX P-Card Program and describes the card usage criteria, the type of expenses permitted, and the transaction limits.
II. CARDHOLDER
The ANPERC cardholder is the only authorized user of the ANPERC AMEX P-card. The ANPERC cardholder is responsible for physically securing the ANPERC AMEX P-Card and is not authorized to share the physical card, or ANPERC AMEX P-Card’s information with anyone to conduct transactions. For this purpose, the ANPERC Cardholder will be the ANPERC Procurement Specialist only.
For disputes or questions, please send an email to anperc.sc@kaust.edu.sa
III. TYPES OF EXPENSES
The ANPERC AMEX P-Card Program is mainly for the expense types listed below:
| Type of Expense | Category |
| Conference Fees | Fee-based Services |
| Membership Fees | |
| Subscription Fees | |
| Publication Fees | |
| Online Purchases below 500 USD (see Card Usage for more information | Item only; chemicals and items that require a permit are not allowed |
IV. CARD USAGE
The AMEX P-Card is only to be used in circumstances where the usual procurement procedure/process cannot be applied. Any exceptional requests must be justified and approved by the ANPERC Business Manager.
Please Note: Chemicals and items that require a permit are not allowed to be purchased using the ANPERC AMEX P-Card in all cases.
V. TRANSACTIONAL LIMIT
Default transactional limit for:
- fee-based services is 2500 USD.
- items is 500 USD.
The ANPERC cardholder may consider exceptional items/fee-based services that require a higher transaction if an appropriate business justification is provided by the requestor, which is subject to approval by the KAUST Finance Accounts Payable team lead before the transaction can be processed. The ANPERC Cardholder may confer with the ANPERC Business Manager for issues related to the AMEX P-CARD transactions.
VI. ANPERC P-CARD REQUEST
To submit an AMEX P-Card request or Procurement requests, please click and fill in the below Formstack template for each transaction
